Sponsor Benefits Guide

This is a guide about the sponsor benefits at the venue such as the sponsor booth and providing company collateral material with attendees.

Update history

  • Sep 2: Add “Schedule for the day of the workshop”
  • Aug 27: Update “Sponsor booth” and “Company collateral material”
  • Aug 23: First version of the guide
  • We prepare the following at venue
    • 180cm wide desk (2 for platinum sponsor, 1 for gold sponsor)
    • Two chairs for each desk
    • Poster board behind the desk (up to 2 for platinum sponsor, up to 1 for gold sponsor)
    • Power supply
  • Please place items (e.g. banners, goods) only on the desk and the area behind of the desk
  • If you plan to use power supply and poster board, please notify the sponsor chair by Aug 30 JST.
  • On the first day, you can start arranging the booth since 8 a.m.
  • [Updated on Aug 27] Please bring your power strip if you need to multiple power ports.

Company collateral material

  • At the registration desk, we will hand the company collateral materials along with the registration packet to attendees.
  • To provide your materials with the attendee, please send the materials (see “Sending packages to the venue” section), or bring your materials to the registration desk at 7:45 a.m. on the first day.
  • We recommend (but do not require) that you prepare 120 sets of the material, as we plan to prepare 120 packets.
  • [Updated on Aug 27] If you can, please mark your package with the company collateral materials so we can find them. We will open the package and include the materials in the registration registration packets.

[Add on Sep 2] Schedule for the day of the workshop

The following is the schedule related to the sponsor benefits.

[Sep 3]

  • 7:45 a.m. … We receive the company collateral material directly at the registration desk (see https://apsys2024.github.io/venue/ for more details on how to get to the floor).
  • 8:00 a.m. … Sponsors can begin setting up their booths.

[Sep 4]

  • 4:30 p.m. … Sponsors finish cleaning up the booth.
  • 5.30 p.m. … Sponsors finish packing up and moving out.

Sending packages to the venue

If you send the something (e.g. the company collateral material, novelty goods) to the venue,

  • Please send to the following address, arriving Sep 2 JST.
  • Please inform the sponsor chair of the size and number of packages by Aug 30 JST.

Address in English

Okamoto,
Hotel Okura, Sales section,
Oike, Kawara-machi, Nakagyo-ku, Kyoto-shi, Kyoto, Japan
604-8558

Address in Japanese

〒604-8558 京都市中京区河原町御池
ホテルオークラ京都 セールス１課 岡本宛

Contact

takaaki.fukai [at] aist.go.jp, Takaaki Fukai, Sponsor Chair